Career Opportunities with Easterseals Blake Foundation

 

Careers At Easterseals Blake Foundation
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Receptionist (Part-Time)

Department: Admin
Location: Tucson, AZ

We are hiring for a HR Receptionist at our main office! We offer paid training, excellent benefits including but not limited to Sick Time, PTO, Health, Dental and Retirement! Please note that this is a part time position. 

Pay Range: $13.50-$14.50/hr

General Position Description: The primary responsibility of this position is to provide administrative support Easterseals Blake Foundation Administrative suite and to provide Human Resources related support for the HR Department internally and as related to the service needs of Easterseals Blake Foundation. The Human Resources Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.

Essential Duties and Responsibilities:

  • This position serves all customers, internal and external, promptly with exceptional customers service as the primary and priority responsibility.
  • Must present a high level of professionalism in appearance and mannerism.
  • Positively greet all individuals as soon as they arrive and provide each individual with a positive first impression at all times and determines the purpose of each person’s visit and notifies the person of arrival.
  • Positively greets all employees and direct them appropriately to their destination.
  • Ensure all visitor and employee complete a health questionnaire and verify temperature below said range.
  • Answers, screens, and directs phone calls to staff; takes messages and/or directs them appropriately.
  • Skilled and effective implementation of de-escalation strategies, when necessary.
  • Positive communications and interactions with individuals in person, on the phone, and in writing during high stress situations.
  • Prepares purchase orders for human resource office.
  • Maintain office supply inventory.
  • Receives checks, mail, documents, packages, and courier deliveries and delivers or distributes items.
  • Confirm upcoming trainings by contacting employee’s directly via phone and or text messaging.
  • Review report of skills expiration and notify employee and supervisor of expiration.
  • Facilitate certification requests.
  • Prepare/copy training handouts for learners, including preparing folders for ONE Training.
  • Performs basic filing and recordkeeping.
  • Performs other duties.

Required Skills/Knowledge/Abilities:

Minimum Requirements:

  • Clean criminal background check and the ability to obtain and maintain a level one clearance card.
  • High school diploma or equivalent required. 
  • Experience in Human Resources or equivalent office position preferably in a non-for-profit organization a plus.
  • Bilingual a plus.
  • Two years of administrative assistant experience preferred.

Physical requirements:

  • Must be able to remain in a stationary position.
  • Must be able to operate a computer, phone and other office equipment.
  • Must be able to stoop, squat, reach, stretch, ascend and descend stairs.
  • May work in an office setting.

Psychological Requirements:

  • Must be able to remain calm, non-defensive with a supportive attitude during stressful, potential crisis, and crisis situations.
  • Must be able to work in an extremely stressful environment where there are considerable mental and emotional demands. Must be able to manage high volumes and unpredictability of work.
  • Must be able to remain flexible and reprioritize according to the changing demands of the day.
  • Must be able to manage stress in a fast-paced, unpredictable, intense setting.
  • Must be able to adapt to diverse cultural environments and communicate in a culturally inclusive manner.
  • Must be able to represent Easterseals Blake Foundation in a professional manner in all situations.

Easterseals Blake Foundation is an Equal Opportunity Employer
It is understood and agreed that any misrepresentation by me in this application will be sufficient cause for cancellation of this application and/or separation from the Employer's service if I have been employed. I give the Employer the right to investigate all references and to secure additional information about me, if job related. I hereby release from liability the Employer and its representatives for seeking such information, and all other persons, corporations, or organizations for furnishing such information. I hereby consent to and authorize Easterseals Blake Foundation to request, receive and use information as often as necessary as deemed by Easterseals Blake Foundation by consumer reporting agency bearing on my credit standing, character, general reputation, personal characteristics, and mode of living, including, but not limited to, my criminal background or lack of criminal background. I authorize the use by Easterseals Blake Foundation of the original or photocopy of this authorization. The Employer is an Equal Opportunity Employer. The Employer does not discriminate in employment and no question on this application is used for the purpose of limiting or excusing any applicant's consideration for employment on a basis prohibited by local, state, or federal law. I understand that just as I am free to resign at any time, the Employer reserves the right to terminate my employment at any time, with or without cause and without prior notice. I understand that no representative of the Employer has the authority to make any assurances to the contrary.

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